BFAR accreditation: Companies engaged in importation of fresh, chilled and frozen fish and fishery/aquatic products

As pursuant to the provisions of Fisheries Administrative Order (FAO) Nos. 195 and 212, all importers of fresh, chilled and frozen fish and fishery/aquatic products need to be accredited by BFAR. The following requirements need to comply and submit to the Bureau for accreditation:

Documentary Requirements –
to be submitted to the Foreign Trade Section (FTS), Fisheries Regulatory and Quarantine Division:

  1. Original copy and one (1) photocopy of SEC Registration (for Corporation), or Original Copy and one (1) photocopy of Department of Trade and Industry (DTI) registration (for sole proprietorship).
  2. Original copy and one (1) photocopy of Mayor’s Permit or Business Permit.
  3. Original copy and one (1) photocopy of Bureau of Internal Revenue (BIR) Registration and company / sole proprietorship Tax Identification Number (TIN)
  4. Original copy and one (1) photocopy of Bureau of Customs (BOC) accreditation as importer
  5. List of officers of the company, including its production or plant managers with clear and colored photocopy of each officer’s valid ID.
  6. Notarized Affidavit of Undertaking executed by the owner/president agreeing to:

(1)   allow designated Fisheries Officers access to cold storage facility, cannery or processing plant for unannounced and random inspection for validation of production and cold storage capacity and subsequently for monitoring compliance with the company’s Hazard Analysis Critical Control Point (HACCP) Plan, Good Manufacturing Practices (GMP) and/or Sanitation Standard Operating Procedures (SSOP)
(2)   ensure that all its importation of fish/fishery products either made through brokers or by its own employees, intended for canning, processing, or for institutional entities will not be diverted to wet markets and assume liability in case of diversion;
(3)   renew all permits upon their expiration and update its records with FTS, including changes in its brokers, officers and other company changes;
(4)   provide FTS with an advance notice of the expected time of arrival of every imported shipment;
(5)   await the results of the laboratory examination before utilizing the imported fish/fishery product for its intended purpose; and,
(6)   submit a report of the disposition of the imported shipment each time the company applies for new import permit, duly signed by its production or plant manager.
Additional documentary requirements:

For importers engaged in canning:

  1. Original and one (1) photocopy of License to Operate (LTO) from BFAD
  2. In case of toll packing arrangements, original notarized copy and one (1) photocopy, of toll packing contract entered into by the president/owners of the importing company and the cannery;
  3. Copy of HACCP Plan, GMP or SSOP; and,
  4. Name, location and telephone number/s of cold storage facility.

For importers engaged in processing:

  1. Original copy of License to Operate (LTO) and one (1) photocopy issued by BFAD.
  2. Copy of HACCP Plan, GMP and SSOP;
  3. Address and telephone number of processing plant;
  4. In case of contract processing, original notarized copy and photocopy of Contract entered into between the importer and the owner of the processing plant; and,
  5. Name, location and telephone number/s of cold storage facility.
  6. Affidavit of undertaking (item number 6 of BFAR Accreditation guidelines)
  7. Contact Processing importer and owner  and Name, address, contact number of processing plant (Certification)

For Institutional Importers:

  1. Name and location of cold storage facility; and
  2. HACCP Plan (from arrival of shipment, to cold storage, to disposal)
  3. Name, address of cold storage facility (certification)
  4. GMP of Cold Storage (certified true copy)

***Original copies of above docs will be returned after electronic copies made by FTS and authentication by BFAR Records Unit. Alternatively, certified true copies from the issuing government agency may be submitted.Facilities Inspection – When documentary evaluation has been completed including review of HACCP, plant SSOP and GMP documents, on-site inspection will be conducted. Upon accreditation, importer shall, within a reasonable period, secure certification for GMP, HACCP or SSOP after payment of an application fee of Php 100.00. 

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One Response to BFAR accreditation: Companies engaged in importation of fresh, chilled and frozen fish and fishery/aquatic products

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