Basic Steps in Business registration


I’ve got friends asking me how to deal with the messy papers and for running documents for business registration. I told them, it is but normal and it is required to do it so especially in the Philippines. Well, these messy papers are extremely needed in putting up a business. Anyhow, I came across to a reading materials with easy and basic steps in doing your business registration.

Alright, so lets us start with your business name. Books and some reading materials explained that a business name is a name under which a business operates, same as giving a name to a pet or even a car perhaps. And business name registration is compulsory and must be completed before the business starts operating. Choosing the right name for your new business is so important. Your business name distinguishes your products and services from those of your competitors, well for some like internet based business for example are kind of techy or just based on what the owner like it or perhaps based on trends, and this helps establish your identity in the marketplace.

However, in putting up a business, there are several government agencies you have to register with depending on the type of your business. These are the following:

For Single Proprietorship

STEP 1

Business Name Registration Certificate
Visit Department of Trade & Industry (DTI) Provincial Office or log on to http://www.bnrs.dti.gov.ph.
Validity: 5 years
Requirements:

  • Accomplished Business Name Registration Form [Single Proprietorship/Partnership]
  • Tax Identification Number (TIN)
  • List of five business names ranked according to preference
  • Registration fee of P 300.00

STEP 2

Mayor’s / Business Permit
Local Municipality where the business is located
Validity: 1 year
Requirements:

  • Accomplished Business Permit Application Form
  • DTI-Business Name Certificate
  • Sketch of he business location
  • Fire Safety Inspection Clearance
  • Sanitary Permit (from City Health Officer)
  • Barangay Clearance
  • Lease Contract
  • 2 pcs 2×2 colored ID picture
  • Registration fee, the amount of which depends on the type of the business

STEP 3

Tax Identification Number (TIN)
Bureau of Internal Revenue (BIR) National Office
Agham Rd., Diliman, Quezon City
Trunkline: 981-7000; 981-8888
Email: contact_us@cctr.bir.gov.ph
Website: http://www.bir.gov.ph

STEP 4

Social Security System (SSS) Certificate
SSS Loans and Investment Office
SSS Building, East Avenue
Diliman, Quezon City
Tel: 920-6401; 920-6446
Email: member_relations@sss.gov.ph
Website: http://www.sss.gov.ph

Requirements:

  • Accomplised R1 form
  • DTI Business Permit
  • Mayor’s Permit

STEP 5

Department of Labor and Employement (DOLE) Registration (with 5 or more employees)
DOLE-Labor Standard and Enforcement Division
2/F Dy International Bldg.
San Marcelino cor. Gen. Malvar St.
Malate, Manila
Hotline: 527-8000 Tel: 339-2013
Email: osec@dole.gov.ph
Website: http://www.dole.gov.ph

Requirements:

  • Accomplished Rule 1020 form
  • Lay-out business location
  • Vicinity Map

For Partnership

STEP 6a

Securities and Exchange Commission (SEC) Certificate
SEC Building, EDSA, Grenhills
Mandaluyong City
Tel: 726-0931 to 39
Email: mis@sec.gov.ph
Website: http://www.sec.gov.ph
Onine registration: iregister.sec.gov.ph/MainServlet

Requirements:

  • Verification Slip Form (re: proposed name)
  • Accomplished Registration Data Sheet
  • Articles of partnership
  • Written Undertaking to Change Corporation Name
  • If the contributed capital is in the form of property, additional requirement is needed:
    • Deed of Assignment executed by the stockholder who is the owner

For Corporation

STEP 6b

SEC (see above address)

Requirements:

  • Articles of Incorporation and Buy-laws
  • Verification Slip Form (re: proposed name)
  • Accomplished Registration Data Sheet
  • Treasurer’s Affidavit
  • Bank Certificate of Deposit
  • Authority to verify bank accounts
  • Written Undertaking to Change Corporation Name when necessary
  • Subscribers Information Sheet
  • If paid-up capital is a property, submit the following additional requirements:
    • Statement of Assets and Liabilities
    • Deed of Assignment executed by the stockholder who is the owner of the property in favor of the corporation. If the property contributed is a building or a parcel of land, the deed must be presented to the register of Deeds for registration.
    • If the property being contributed is a parcel of land, submit detailed list of the parcel of land showing the OCT/TCT numbers, registered owner, lot and block number, area, location and encumbrances, if any
  • Registration fee of P360.00

OTHER AGENCIES

Depending on the type of products they manufacture or handle and on their market orientation, certain firms are required by law to register with other government agencies. The following is a list of regulatory bodies and industries / business they regulate:

a. For those engaged in the export of coconuts and coconut by-products

The Philippine Coconut Authority
Export Division
PHILCOA Bldg., Quezon Memorial Circle
Diliman, Quezon City
Tel. No. 928.4501
Email: pca_cpo@yahoo.com
Website: http://www.pca.da.gov.ph

b. For all manufacturers of garments and textile for exports

Garment and Textile Export Board (GTEB)
New Solid Building
4/F New Solid Bldg., 357 Sen. Gil Puyat Avenue, Makati City
Tel. No. 890.4651 to 52

c. For rice, corn and flour dealers

National Food Authority (NFA)
Regulatory Division
Matimias Building (infront of Q.I)
101 E. Rodriguez Sr. Avenue, Quezon City
Tel. No. 712.1768
Email: nfa_admin@nfa.gov.ph
Website: http://www.nfa.gov.ph

d. For processors and traders of fibers and fiber products.

Fiber Industry Development Authority (FIDA)
License Division
Asia Trust Bank Annex Building
1424 Quezon Avenue, Quezon City
Tel. No. 373.7495 / Fax No. 373.9244
Email: fida@pacific.net.ph
Website: http://www.fida.da.gov.ph

e. For those engaged in the export of fish and fish products other aquatic products.

Bureau of Fisheries and Aquatic Resources (BFAR)
Licensing and Regulatory Division
860 Arcadia Building, Quezon Avenue, Quezon City
Tel. No. 372.5046
Email:info@bfar.da.gov.ph
Website: http://www.bfar.da.gov.ph

f. For exporters of animals and animal by-product

Bureau of Animal Industry Animal Health Division
BAI Visayas Avenue, Diliman, Quezon City
Tel. No. 928.2836 / 928.2778
Email:dir.bai@manila-online.net
Website: http://www.bai.da.gov.ph

Bureau of Plant Industry
692 San Andres St., Malate, Manila
Tel. No. 525.7313
Email: cu.bpi@da.gov.ph
Website: http://www.bpi.da.gov.ph

h. For exporters of Forest Products (e.g. logs, number products, plywood, etc.)

Bureau of Forest Development
Forest Management Bureau
Visayas Avenue, Diliman, Quezon City
Tel. No. 927.6229
Email: fmbdenr@mozcom.com
Website: http://www.forestry.denr.gov.ph

i. For those engaged in the production or export of flue-cured Virginia-type tobacco, Burley tobacco and Turkish/Oriental tobacco products.

Philippine Virginia Tobacco Administration
Market Development and Regulation Department
Scout Reyes Street cor., Panay Avenue
Diliman, Quezon City
Tel. No. 372.3186
Email webgroup1@da.gov.ph
Website: http://www.da.gov.ph

j. For commodity clearance for producers, manufacturers or exporters, whose product quality after due inspection, sampling and testing, is found to meet established standards.

DTI – Bureau of Product Standards (BPS)
3rd floor, Trade and Industry Building
361 Sen. Gil Puyat Avenue, Makati City
Tel. No. 751.0384
Email: bps@dti.dti.gov.ph
Website: http://www.bps.dti.gov.ph

k. For firms who want to register their patents and trademarks.

DTI-Intellectual Property Office
361 IPO Building, Sen. Gil J. Puyat
Avenue, Makati City
Tel. No. 752.5450
Email: mail@ipophil.gov.ph ; dittb@ipophil.gov.ph
Website: http://www.ipophil.gov.ph

l. For business interested to tie up with export oriented firms as sub-contractors/suppliers provided they fall under any of the following sectors: garments and handwoven fabrics, gifts and housewares, furniture and fixtures, footware and leather goods, fresh and processed foods and jewelry.

National Subcontractors Exchange (SUBCONEX)
12/F Trafalgar Plaza., 105 H.V. Dela Costa St.,
Salcedo Village, Makati City
Tel. No. 811.8231

m. For enterprises engaged directly or directly in the service, repair and/or maintenance of vehicles, engines and engineering works, electrical, electronics, air-conditioning and refrigeration, office machines and data processing, equipment, medical and dental equipment including the technical personnel like mechanics and technicians employed by such firms.

DTI- National Capital Region (DTI – NCR)
Ground Floor, Trade and Industry Building
361 Sen. Gil Puyat Avenue, Makati City
Tel. No. 7510.384

n. For those engaged in the production of food, drugs and cosmetic products.

Bureau of food and Drugs (BFAD)
Civic Drive, Filinvest Corporate City
Alabang, Muntinlupa City
Tel. Nos. 807.0721 /842.5606
Email: bfad@bfad.gov.ph
Website: http://www.bfad.gov.ph

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